Executive Assistant

The Education Trust–West works for educational justice and the high academic achievement of all students at all levels, pre-K through college. We expose educational injustices and inequities that separate students of color, English learners, and low-income students from their peers, and we identify and advocate for the strategies that will forever close equity gaps. We work alongside schools, districts, college campuses, and higher education institutions to understand and evaluate the effectiveness of strategies intended to reduce and eliminate racial equity gaps. We use lessons learned in these efforts, together with unflinching data analyses, to drive a state and national conversation about how our early education, K-12 education system, and colleges and universities can better serve underserved students of color, English learners and low-income students. To learn more, please visit www.edtrustwest.org.

THE POSITION

Reporting to the Executive Director (ED), this role is a pivotal support position, as the Executive Assistant is a key liaison between staff and the ED as well as external partners, which include senior policymakers, legislators, funders, and leaders of community, state, and national organizations.

MAJOR RESPONSIBILITIES

Serving as a member of the Planning, Grants & Administration Team and assuming primary responsibility for the following:

External Engagement Support

  • Serve as point person, track and manage preparatory and day-of activities for speaking engagements, including processing honorariums, tracking engagements in Asana, and working with the Communications team to ensure presentations are prepared in advance
  • Conduct background research, summarize and prepare succinct briefings in advance of key meetings
  • In collaboration with the Communications team, post on social media including Twitter, LinkedIn etc. and develop content where appropriate
  • Proofread and edit emails to external partners and funders composed by others and sent from the ED’s inbox
  • Arrange and manage travel for ED including researching and assembling travel itineraries and booking trains/flights

Calendar & Inbox Management

  • Organize and coordinate ED’s daily calendar including scheduling all meetings and facilitating logistics for meetings; reschedule internal/external meetings when conflicts arise
  • Proactively schedule meetings, fill out doodle polls, confirm ED’s participation in external meetings and work directly with the national leadership team’s scheduling staff
  • Anticipate needs and potential complications before they arise; proactively prevent problems
  • Sort emails based on priority, write email correspondence, and draft/send emails on behalf of the ED

General ED & Operations Support

  • Provide general research support including reading and summarizing key correspondence or articles for review
  • Prepare ED’s expense reports and reconcile expenses
  • Greet guests, offer coffee and tea, show them the amenities
  • Support the Operations team as needed with operations and finance tasks such as scheduling, providing org-wide and meeting support, completing expense reports, among others
  • Collaborate closely with Development staff to support fundraising efforts including scheduling funder/donor meetings and review of products

QUALIFICATIONS AND EXPERIENCE

  • A minimum of 2-4 years’ experience in an administrative support role, preferably for executive-level staff
  • Self-reflective, open to honest conversations about race, identity, and privilege and how these forces impact our internal and external work
  • Clear communicator with attention to detail and a commitment to professionalism, especially when communicating to external partners
  • Highly organized with the ability to not just meet deadlines but to anticipate potential obstacles
  • Team player with strong interpersonal skills
  • A demonstrated ability to prepare schedules far in advance, but the flexibility to handle the unexpected
  • Advanced computer skills (Outlook, Word, Excel, and PowerPoint) and the ability to learn new ones quickly
  • Experience handling confidential information with discretion

COMPENSATION

Salary is commensurate with experience and qualifications.  The Education Trust—West offers a comprehensive benefits package.

APPLICATION PROCESS

Please provide a cover letter and resume, combined into one document and a writing sample. Priority deadline of April 19, 2021. Applications will still be accepted after this date and can be submitted here.

In the file name, please write the name of the position you are applying for and your last name: e.g. “ExecutiveAssistant_Jacques”

 

The Education Trust–West is committed to creating a diverse, equitable, and inclusive work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status.