Executive Assistant

The Education Trust–West works for educational justice and the high academic achievement of all students at all levels, pre-K through college. We expose educational injustices and inequities that separate students of color, English learners, and low-income students from their peers, and we identify and advocate for the strategies that will forever close equity gaps. We work alongside schools, districts, college campuses, and higher education institutions to understand and evaluate the effectiveness of strategies intended to reduce and eliminate racial equity gaps. We use lessons learned in these efforts, together with unflinching data analyses, to drive a state and national conversation about how our P-12 education system and colleges and universities can better serve underserved students of color, English learners, and low-income students.

THE POSITION

Reporting to the Executive Director, this role is a pivotal support position, as the Executive Assistant is a key liaison between staff and the Executive Director as well as external partners, which include senior policymakers, legislators, grant-makers, and leaders of community, state, and national organizations.

MAJOR RESPONSIBILITIES

Serving as a member of the Operations Team and assuming primary responsibility for the following:

  • Organize and coordinate Executive Director’s daily calendar including scheduling all appointments and facilitating logistics for meetings
  • Track and manage preparatory and day-of activities for speaking engagements, including processing honorarium “paperwork” and working with the Communications Department to ensure presentations are prepared in advance
  • Arrange and manage travel for Executive Director
  • Anticipate needs and potential complications before they arise; proactively prevent problems
  • Prepare Executive Director’s expense reports and reconcile expenses
  • Conduct background research, summarize and prepare succinct briefings in advance of key meetings and take notes during meetings
  • Handle the Executive Director’s social media account, in collaboration with the Communications Department
  • Write email correspondence on behalf of the Executive Director
  • Process physical mail and voicemails
  • Update the all-staff calendar with ED’s Out of Office
  • Greet guests, offer coffee and tea, show them the amenities
  • Support the Operations Coordinator as needed with operations and finance tasks

QUALIFICATIONS AND EXPERIENCE

  • A minimum of 2 years’ experience in an administrative support role, preferably for executive level staff
  • Self-reflective, open to honest conversations about race, identity, and privilege and how these forces impact our internal and external work
  • Clear communicator with attention to detail and a commitment to professionalism, especially when communicating to external partners
  • Highly organized with the ability to not just meet deadlines but to anticipate potential obstacles
  • Team player with strong interpersonal skills
  • A demonstrated ability to prepare schedules far in advance, but the flexibility to handle the unexpected
  • Advanced computer skills (Outlook, Word, Excel, and PowerPoint) and the ability to learn new ones quickly
  • Experience handling confidential information with discretion

COMPENSATION

Salary is commensurate with experience and qualifications. The Education Trust—West offers a comprehensive benefits package.

APPLICATION PROCESS

Please provide an engaging cover letter and resume. Priority deadline is September 23rd. Applications will still be considered after this date.

In the file name, please write the name of the position you are applying for and your last name: e.g. “ExecutiveAssistant_Garcia”

Apply for the Executive Assistant position using the link below:
https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=9e2312b5-b5bd-498a-975d-1e1c12aead82&ccId=19000101_000001&jobId=293166&lang=en_US&source=CC4

 

The Education Trust–West is committed to creating a diverse, equitable, and inclusive work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status.